The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.

The Faculty of Education seeks a qualified, experienced and dynamic individual for appointment to the post of  Administrator: Dean’s Office.

Reporting to the Dean, the successful incumbent will be responsible for creating and maintaining an efficient and effective working climate and delivering a professional support function to the Dean. He/she will act as Personal Assistant to the Dean and will perform an office management function for the Dean’s office by coordinating, overseeing and performing a wide range of administrative support activities.

Key Performance Areas:

Duties and responsibilities will include, but not be limited to the following:

• Act as Personal Assistant to the Dean
• Office coordination and diary management
• Scheduling of meetings and meeting administration
• Handling of office correspondence
• Internal and external client liaison
• Financial administration, including budget control and procurement
• Travel arrangements
• Marketing and events (workshops, team-building exercises, and training interventions) coordination
• Developing and maintaining systems to support information management
• Ensuring an efficient filing system
• Maintaining high levels of confidentiality
• Committee administration, including agendas, minutes, and reports
• Venue Management
• Performing any other administrative duties as may be assigned by the Dean

• Matric/ Grade 12 and at least a relevant post-matric qualification at NQF level 6
• At least 5 years' relevant experience in a personal assistant position at a senior level
• Experience in financial administration
• Computer Literacy including proficiency in Microsoft 365 and Google Workspace

Added advantages: 

• Candidate who worked in a similar secretarial/personal assistant position at a higher education institution
• A Bachelor's degree at NQF level 7

Competencies Required:

• Demonstrated communication (written and oral), organisational and interpersonal skills
• Demonstrated time management skills
• A high degree of professionalism
• High levels of accuracy and attention to detail
• Record keeping
• Report writing and minute taking skills
• Ability to work efficiently under pressure and without supervision
• High degree of confidentiality.

For further information regarding this position (but not applications), please contact the Faculty Manager, Ms Villeen Beerwinkel via email at vbeerwinkel@uwc.ac.za.